A buddy is a current Fontys student, who will be in contact with you during a couple of weeks before your departure as well as during your first weeks here and will answer the general questions that you may have about your future student life.
During the introduction week you will be assigned to your class. To register you correctly you need to bring certain documents.
On this website you'll find all kinds of practical information that will help you as a student of Fontys.
When you arrive in Eindhoven
Please make sure to arrive in Eindhoven on time in order to settle in to your new surroundings and to be ready to start the introduction Week on August 27th 2019. Do not forget to inform your buddy about your arrival date and time aswell.
NB! Fontys does not offer a pick-up service from the airport!
For assisting our international students with settling in to the new life in Eindhoven and Fontys, we have set up a buddy system. A buddy is a current Fontys student, who will be in contact with the international students during a couple of weeks before the departure to the Netherlands as well as during the first study weeks here. Buddies will answer the general questions about the student life in Eindhoven and Fontys.
The buddies will:
- Contact the international students via e-mail / whatsapp before arrival and answer general questions about Fontys & Eindhoven
- (If applicable and possible) join the student to the appointment at the city hall and the medical check at GGD
- The buddy will be able to pick you up at central railway station Eindhoven on request.
The buddies will be allocated in July 2019.
Registration at city hall
If you are staying in the Netherlands for more than four months you will need to go to the city council and register as a new resident of the town where you are living. Registration regulations may vary from one council to another.
When registering with your local council, you are automatically issued a BSN. BSN is short for Burger Service Nummer, which translates as ‘citizen service number’. The BSN is equivalent to a social security number: a unique registration number for every citizen, used in contacts with any government service. Various people may ask for your BSN. If you have a job, your employer will need to know your BSN. When you open a bank account the bank will also ask for your BSN.
Some study departments arrange the appointment for international students. Please check with your studydepartment if you need to make the appointment yourself or if they will arrange it for you.
Bring the following documents to the appointment.
- A valid passport
- Original birth certificate or original legalised true copy of the birth certificate (not older than six months) If your birth certificate was not issued in the Dutch, English, French or German language, you will also need to submit a sworn translation. Additional stamps, from the government of the country which issued the birth certificate, might be required. In order to confirm which legalisation you are required to have, you must contact the Dutch Embassy or Consulate in your own country. Please check https://www.netherlandsandyou.nl to find details of your local Embassy or Consulate.
- Proof of civil status only in case you are married, divorced or a widow(er)
- Rental agreement for the room in the Netherlands
- Declaration of acceptance by Fontys University of Applied Sciences
- Print of the approval letter of the Dutch Immigration Service (IND)
If you are going to change your address or move to another city do not forget to inform the municipality. If your study period ends and you want to leave the Netherlands, you have to .
Note: The landlord of your room can ask you for proof of deregistration at the municipality as a condition to get your deposit back.
Extra information for students from China : Chinese students are required to bring the following documents in addition:
- Legalized notarized declaration* which includes family name, given names, date of birth, place of birth, name of father and name of mother and a notarized certified true copy of the document or documents on which the notary has based his statement regarding the birth and the data of the parents.
Documents that will be accepted:
- Hukou of the parents in which the birth of the child is registered; *Declaration of the hospital which explicitly states that this statement can be used for the registration of the birth in the Hukou registry;
- A statement from the Public Security Bureau where the requested data prove out and;
- Notarized certified copy of the updated and complete Hukou of the child itself.
This should be done as soon as possible, as the legalisation process can take a number of months.
* Information about legalisation of foreign documents for use in the Netherlands.
Visiting address City Hall (Building 'Stadskantoor - Inwonersplein')
Stadhuisplein 10, Eindhoven
Which documents should I bring?
Find out which documents you need to bring to the appointment.
Contact us if you need help
If you are having difficulties arranging any of the documents, please contact Fontys ahead of time before your departure via firstname.lastname@example.org.
Residence permit (IND) - for Non EU/EEA students only
The Immigration and Naturalisation Service (IND) will hand out your residence permit on:
Date: September 2020 Location: (Aula) Building R5, Rachelsmolen 1, Eindhoven
In the introduction week (August 24th) you will receive a letter from us with the exact date and time to pick up your residence Permit.
Don't forget to bring your passport!
Directly after you have received your residence permit, Fontys will scan your residence permit. It is extremely important that you do not leave the Aula before this scan has been made. Without the scan of your residence permit your enrolment procedure will not be completed.
NOTE: Students who entered the Netherlands without Entry Visa*, first have to visit the front office of the Immigration and Naturalisation Service (IND) in Eindhoven to have their photo, fingerprints and signature taken. Otherwise your residence permit cannot be ordered.
*For example: nationals from Australia, Canada, Japan, Monaco, New Zealand, South Korea, the USA, Vatican City State.
Photo, fingerprints and signature
In order to be able to make a residence permit for you, the Immigration and Naturalisation Service (IND) needs your fingerprints, photo and signature. Most students have already done this abroad while collecting their visa. In case you haven't, you have to visit the IND as soon as possible after arriving in the Netherlands. Only then you can pick up your residence permit at Fontys together with all other students. You do not have to make an appointment. Don't forget to bring your passport!
You will be informed as soon as your residence permit is available. This can take 2-3 weeks.
Visiting address IND (Building 'Hooghuis'): Opening hours Mon-Fri 9am - 4pm
Keizersgracht 5, Eindhoven
A tuberculosis check is mandatory for international students from specific countries. If applicable to you, you will receive more information about this check during the visa procedure.
- We will arrange an appointment for you with the GGD (Dutch public health service)
- We will inform you by email about the date and time of this appointment
- Please make sure to bring along your passport/ID to this appointment
You will be asked to take the following documents with you:
- Your passport
- The “TB test referral form” from the IND
Please complete part 1 of the form before you go to the IND:
1.9 - Fill in the address where you live in the Netherlands (the postcode is four numbers and two letters). 1.12 - Fill in the personal details if you have a spouse or (registered) partner.
Part 2 of the form you do not need to fill in. The doctor will fill it in after you have taken the test and will send the form to the IND (Dutch Immigration Service).
Please complete the form and answer all the questions before you go to the IND:
You do not have to fill in your BSN (citizen service number).
You can find your V-number in part 1.3 on the “TB test referral form.
Visiting address GGD (Building 'De Witte Dame')
Clausplein 10, Eindhoven
The Introduction Week, together with a class registration, will take place on August 24th 2020. During this registration, you are required to present the hard copies of your secondary education diploma and transcript, which you have submitted digitally during your application process. If you have completed all the enrolment requirements, you will be assigned to a class and receive your class number.
Please make sure to bring the original diploma and gradelist (+ certified translation, if applicable) to Eindhoven. Your enrolment can not be finished without those documents.
As a newcomer in the Netherlands you might not know where to buy certain products. In this list you will find useful links.