Preparing your stay in the Netherlands
Finance and housing
It's very important to look into student accommodation on time. Besides that, make sure to check out the information about opening a Dutch bank account if you don't have one already.
Information about opening a bank account in the Netherlands
This text addresses a few financial aspects typical for the Netherlands, which could make your stay a lot easier.
Why a Dutch bank account?
A Dutch bank account helps you with your financial needs in The Netherlands during your stay. More specifically it enables you:
- To pay the annual tuition fee for your study in equal instalments (for instance, per month)
- Pay the rent of your room automatically every month
- Make low value payments in shops, at school (canteen), vendor machines etc
- To do PIN transactions in the Netherlands, free of charge
- The bank card enables use of ATMs and payments all over the world
- Easy internet banking, which is included in your bank account application.
How to open a Dutch bank account?
Visit the banks of your choice and provide the following documents:
- Your valid passport, of which a photocopy will be made
- A proof of enrolment or registration at Fontys
- Your residence permit for the Netherlands or the approval letter of the Dutch Immigration Service (IND) in case you do not have your residence permit card yet.
- Your citizen registration number (BSN). You have received this number at your registration at the City hall. Or you will receive it shortly after your registration. Some banks allow you to hand in the BSN later (max 6 weeks)
- Proof of your address (copy rental contract of your room)
- If you do not have a BSN number fill in Tax of Identification Number / social security number home land.
More information: ABN-AMRO Instruction How to open an bank account
In case you are a minor (<18) opening a bank account will not be easy. Bring the personal data of one of your parents, a home address and an email address. You are allowed to hand in your citizen registration number (BSN) at a later moment. If you have a birth certificate with you it will be of help.
Further instructions will be provided by the bank of your choice
ABN-AMRO documents needed if you are a minor:
Application Form international student 2020 parent
Declaration of consent
Further instructions will be provided by the bank of your choice:
5611 AZ Eindhoven
5611 DA Eindhoven
5611 CC Eindhoven
Available student housing is limited, so read this information carefully and take action today to find your accommodation.
If you are unable to secure suitable accommodation by the beginning of the academic year, we strongly advise you not to come to the Netherlands.
Before starting your study at Fontys, you must find suitable housing. Unfortunately, it is not easy for international students to find accommodation in the Netherlands due to the housing crisis. Start your accommodation search early. Please be aware that finding a place to live is your own responsibility.
Although Fontys does not have its own campus dorms, we cooperate with several accommodations agencies and landlords (further on this website referred to as housing agencies). Through such cooperation, Fontys can provide students with guidance in finding accommodation for the first semester or academic year at Fontys. Please note that applying for accommodation through Fontys does not automatically guarantee housing and after the deadline we can't accept new applications.
Check out these tips
- Fontys can offer housing for a limited number of students. Fill in the application form before the 15th of June (Fall semester) the 8th of December (Spring semester). The form will be online in April 2023
- You can find a room through (commercial) housing agencies in the city you want to study in.
- If you know students that already study at Fontys, make sure to ask for their help.
- Expand your search. Don’t just look for a room in the city but also in villages nearby.
- Post a message on social media that you are looking for housing.
- Beware of scammers. Check our tips to prevent scams.
- Listen to the experiences of international students in the Nuffic podcast 'Finding student housing in the Netherlands'.
Get in touch with Student Administration International.
Although Fontys does not have its own campus dorms, it has established cooperations with a number of different accommodations agencies and landlords (further on this website referred to as housing agency). Through such cooperations, Fontys can provide students with guidance in finding accommodation for the first semester or academic year at Fontys.Unfortunately Fontys can only guarantee housing for a limited number of students. Therefore, we strongly recommend that you keep on trying to find a room yourself and start your search process well in time.
The deadline to hand in your accommodation form is the 15th of June if you start in September or the 8th of December if you start in February. If you are not admissible to the study of your choice, your request for accommodation will be cancelled without charge. Keep us informed if you have found your own accommodation. If you cancel your registration before the deadline, there will be no financial consequences.
Our department International students will do its utmost to find accommodation but . Only after the deadline has passed, Fontys will inform you whether a room will be offered to you.
Please note that it is not possible to view your future accommodation before signing your rental agreement. However, Fontys guarantees minimum quality standards for all accommodation.
- Read the General information on Accommodation and the Terms and conditions.
- Fill in and send the accommodation form before the deadline: Fall semester 15 June, Spring semester 8 December.
- You will receive a confirmation on receipt of the accommodation form
- Only after the deadline has passed, will Fontys inform you whether a room will be offered to you.
- You will receive detailed information about the housing agency 4 weeks before start of study at the latest.
- The Housing agency will contact you.
- Transfer the required amount of rent + deposit before arrival to housing agency (no payment = no entrance accommodation, but still the obligation to close rental contract)
- Accommodation is available on the agreed date.
- You are obliged to accept and pay for the offered room for the whole period. For bachelor students this means one academic year, for exchange student one (or two) semester(s). In the spring semester it is only possible to apply for one semester.
- Fontys can only guarantee housing for a limited number of students. Therefore, we strongly recommend that you keep on trying to find a room yourself and start your search process well in time.
- Mail to firstname.lastname@example.org for further questions.
As Fontys cooperates with a number of different housing agencies and as each party has different standards, the student rooms available vary widely in terms of appearance, size and rental fees. Although it is not possible for students to select the rooms and/or rental fees of their preference, all accommodation arranged by Fontys satisfies the minimum Quality standards of the accommodation. However, stay on the safe side and count on a rental fee of € 600 per month!
Please take into account that – in relation to guarantees – your housing agency will normally request an advance payment of the following items: Two month terms of rental fees and a refundable deposit, usually to the amount of one month of rental fees, as a security bond in relation to any possible damage to the accommodation. Exchange students sometimes need to pay the full semester in advance.
The average fee to rent a standard student room is between EUR 450 and EUR 600 per month. A standard room means you have to share facilities like the shower, toilet and kitchen.
The semi-studio has its own facilities (e.g. own shower and toilet but shared kitchen) The price can vary up to EUR 700.
The independent studio has its private facilities. price is EUR 780. Only for Bachelor students available. It is possible to apply for housing allowance.
Are all of the available accommodations identical?
No, as Fontys cooperates with a number of different housing agencies, the available rooms can differ quite substantially. The rental fees range from EUR 450 to EUR 650 per month and it is not possible to select a particular room and/or preferred rental fee.
All accommodation made available to students via Fontys must satisfy the following minimum quality standards:
- The room must measure at least 10 square metre. If a room is smaller than this, a shared living room is usually available or a lower rental fee will apply.
- The room must be furnished and contains at least one bed (including a duvet and a pillow), a cupboard, a desk, a chair and curtains. Bed linen must be included, it may be necessary to pay a separate fee to the housing agency for this facility.
- Shared facilities must include at least a kitchen, a shower/bathroom, a toilet and a washing machine. In some cases, an additional fee is charged for use of the washing machine.
- Access to the Internet must be available (not necessarily wireless).
- The distance from the accommodation to the Fontys campus must be no further than a 30-minute bicycle ride (exception is the student house in Boxtel, which is located near the train station)
- The rental fee must include access to the Internet and average usage of energy and water.
Once you have applied to Fontys for accommodation assistance, you will be obliged to accept and pay for the accommodation offered. Unfortunately Fontys can only guarantee housing for a limited number of students. Therefore, we strongly recommend that you keep on trying to find a room yourself. Keep us informed if you have found your own accommodation.
Keep in mind, if you decide to firstly look for your own accommodation, you should take into account that after the deadline (as stipulated in the Accommodation Form), you will no longer be eligible to apply for accommodation assistance via Fontys! If you wish to arrange your own accommodation, without assistance from Fontys, you will be responsible for paying potential additional costs that may be charged by commercial accommodation agencies. A listing of commercial accommodation agencies is included below.
- Hospi Housing - stay with a host and guest families
- Friendly Housing - Commercial accommodation agency
- Goeth Vastgoedbeheer - Commercial accommodation agency
- Sons Real Estate - Student Housing
- Kamernet - Commercial accommodation agency
- The General - offers 78 full equiped studio's
- Camelot Europe - Commercial accommodation agency
- The Studenthotel - Student hotel in Eindhoven.
- 3BE - Inexpensive B&B accommodation
- Woonhotel Eindhoven - Inexpensive Hotel accommodation
- Budgethotel - Inexpensive Hotel accommodation
- Pararius - Online search engine, also for apartments
- Booking.com - Hotel information
- Region Apartments - Online search engine, for apartments and (furnished) rooms
Can Fontys help me to find an accommodation?
Due to the housing crisis in the Netherlands, there are not enough student accommodation available. Fontys University of Applied Sciences (Fontys) offers a service to help students find suitable furnished housing for the first period of their studies at Fontys. The deadline to hand in your accommodation form is 15 June if you start in September or the 8 December if you start in February. Fontys can only guarantee housing for a limited number of students, so in the meantime it is important to search for an accommodation by yourself. If you find a place by yourself please inform us by writing an email to email@example.com .
When will I be informed about the details of my accommodation arranged by Fontys?
Only after the deadline has passed, Fontys will inform you whether a room will be offered to you. No later than three weeks before the start of your study at Fontys, we will inform you about the housing agency you have been assigned to. We will inform you about the procedure to book the room and at what date the room will be available. In some cases, an accommodation agency will issue a student with a login account to give access to their booking system, via which it will be possible for the student to select from the range of accommodation available via the agency’s website. In other cases, an accommodation agency will contact the student to inform him/her of the specific accommodation available.
In August the accommodation will be available as from 2-3 weeks prior to your commencement of studies at Fontys. In January/February the accommodation will be available just a few days before the start of your studies.
When will I be informed in case Fontys can not help me finding a room?
Although our department International students will do its utmost to find accommodation for everyone, we do not have enough rooms to offer to all new students. Your application will be processed on a first come first served basis and a complete enrolment process. So mind the deadlines.If Fontys doesn't have a room available for you, you will be informed ultimately in the last week of June/December.
What happens if I am not admissible to the study?
If you are not admissible to the study of your choice, your request for accommodation will be cancelled without charge. Please inform us by writing an email to firstname.lastname@example.org .
Will I be able to share accommodation with a friend?
No, it is not possible to share a room or a studio with a friend. But at the bottom of the accommodation form, you may submit your ‘preference’ to be in the same accommodation with a certain person. We cannot guarantee that your preferences will be met, but we will certainly try to meet your request. With regard to the range of accommodation that we have available, please note that all accommodation is offered on a ‘first in, first served’ basis.
I submitted an Accommodation Form to Fontys, but then I found my own accommodation. Can I cancel my application for accommodation assistance with Fontys?
You can cancel the application only BEFORE you have been assigned to an accommodation. Please send an email to email@example.com to cancel the application. If you cancel the accommodation after you have been assigned to an agency, the accommodation will stay empty and you would still have to pay for rent.
After I have been assigned to an accommodation agency, can I switch to another accommodation agency?
No, you cannot switch to another accommodation agency. When we have assigned all students to their accommodation agencies, all available rooms will be allocated to those students. Therefore, switching to another accommodation agency is not possible.
As I will be arriving a few weeks after the commencement date of my rental contract, will I have to pay for the days during which I have not yet occupied my room?
Yes, you will have to pay for all days as from the commencement of your rental contract, which has a fixed commencement date. By signing the Accommodation Form, you declare that you will accept and pay for a room as from a specified date. If you decide to arrive at a later date, you will still be obliged to pay the rental fee as from the commencement date of the rental contract.
I will arrive a few days before my rental contract commences. Will I be able to occupy my accommodation earlier than scheduled?
No, your accommodation will not available prior to the agreed commencement date of your rental contract. If you need a place to stay until that date, you will need to book a room at a hotel, or a B&B (Bed & Breakfast). For further information, please refer to the section, Commercial housing agencies and other parties.
When I have arrived, if I discover that I do not like my room, will I be able to switch to another room?
No, unless your room does not meet the requirements.
If I have a problem with my accommodation agency/landlord, will Fontys solve this for me?
Legally, Fontys will not be one of the parties to the rental contract, which will be between you and the accommodation agency. Therefore, any complaints and problems concerning your accommodation should be reported to your accommodation agency/landlord. However, if your problem is not resolved, or if you need a helping hand, you may contact a Fontys Accommodation Officer and he/she will try to provide you with appropriate advice/assistance.
May I leave my accommodation prior to the termination date of my rental contract?
No, you may not vacate your accommodation prior to the agreed termination date of your rental contract. As you have signed a rental contract, you will be responsible for the payment of the rental fee associated with your accommodation. However, if you pay the rental fees in full up to and including the agreed termination date, of course, you will be able to vacate your accommodation.
What will happen if I am unable to pay my rent?
When you apply for accommodation assistance via Fontys, you are required to sign in agreement to a maximum monthly rental. As such, we will assume that you are fully aware, in advance, of the expenses associated with renting accommodation. Therefore, you will remain responsible for the monthly payment of your rental fees.
Can I select my preferred accommodation?
In general, it is not possible to select the specific accommodation of your choice. Fontys will decide which student will be assigned to which accommodation agency. However, most accommodation agencies have software available that will allow a student to ‘view’ a student room before accepting it.
What will be in my room and what should I bring?
Your room will have certain characteristics, which have been listed under the section, quality standards of the accommodation. Items that you may wish to bring with you, or purchase locally, would include your personal belongings, towels, soap and detergent, food, toilet paper, et cetera.
What happens after the first semester/ academic year?
If you are staying longer than one academic year you need to find an accommodation on your own. Start searching on time. Do not forget to inform the municipality about your new address.
If you are an exchange student you will probably leave the Netherlands after a semester. You need to deregister at the municipality. Note: The landlord of your room can ask you for proof of deregistration at the municipality as a condition to get your deposit back.
My question is not listed here. Whom can I contact for further assistance?
If the answer to your question is not included here, please do not hesitate to contact Team International Students by e-mail, via firstname.lastname@example.org.
Things you need to arrange before living and studying in the Netherlands
Healthcare in the Netherlands
Healthcare in the Netherlands ranks amongst the best in the world, giving people access to the most advanced treatments and preventative care. Some things, however, may be arranged in a different way than you are used to.
The biggest difference will be the central role of the General Practitioner (GP), in Dutch called the huisarts.
Your GP is the key to the Dutch world of medicine. The GP treats patients for basic problems and can answer most of your general health questions. (S)he will also perform, for example, standard gynecological or pediatric examinations. Your GP will also serve as your link to most other services, such as hospitalization, specialists, home nursing midwifery and physiotherapy. If you call the GP’s office to make an appointment, the GP’s assistant will ask questions to determine the urgency of your situation. The GP’s assistant is a professional and has an obligation of secrecy. Asking questions is done only to have the patient and the doctor better prepared, to suggest alternatives, like a consultation by phone or video, or in some cases, to check if more immediate action is required. If your GP cannot diagnose or treat a problem (s)he will refer you to a specialist. Your GP will usually provide you a letter of referral to be given to the specialist, whom you in turn will call for an appointment. You can however, visit other primary care providers, such as a midwife, physiotherapist or dentist without a referral from your GP.
Most medicines require a prescription from your GP after a personal consultation, since they can be potentially harmful. However, after a consultation, it is possible you will receive a diagnosis but no medication. Dutch physicians believe it is often best to let an illness run its course without expensive and potentially dangerous tests and medication.
It is strongly recommended to register with a GP in your area as soon as you are settled.
Note: You are obliged to be health insured in the Netherlands.
By law, you must have an adequate healthcare insurance, to make sure that you are properly insured during your stay. The type of healthcare insurance you need depends on your personal situation. European (EEA) students should ask their own health insurance provider if the existing health insurance policy offers sufficient coverage for medical expenses in the Netherlands. You have to complete your insurance package to cover liability and repatriation. Students from Europe having an EHIC card have to check if this insurance will be valid the entire periode of the stay abroad. This is often not the case.
Fontys recommends the international student-minded health insurance company InsureToStudy One of the many advantages (different to other companies) is that you don't need to declare the costs of your GP visit, because the invoice will be send directly to the insurance. Besides that ITS also reimburses if a student consults a digital doctor.
As a Fontys student you will get a discount!
This insurance covers healthcare, extraordinary costs, repatriation, liability, accidents, legal aid and baggage & household goods. This offer is accessible for all international Fontys students who wish to apply for this insurance or want to change their current insurance. If you apply through this link you will receive the discount automatically. You have to fill in the institution code "FONTYSITS" and you have to use your @student.fontys.nl email address. If you have questions about the insurance you can contact insureToStudy through mail: email@example.com or call 0031 70 2051860.
New Non European students are, at least for their first year, obliged to take out the InsureToStudy Master Plan+ insurance which is part of the Fontys Visa procedure.
Master Plan + insurance offers a very comprehensive coverage relative to the Master Plan insurance. The Master Plan + insurance includes conditions which already exists prior to applying for this insurance, for instance asthma, diabetes, eczema, migraines, but also disadvantages have continued from previous operations. You can even apply for this insurance if you think you're suffering from the coronavirus. The Master Plan + insurance can be applied for by yourself, only by this link.
The Master Plan does not cover existing conditions and disadvantages, this concerns the costs that were to be reasonably expected at the start of the insurance.
Note: You are not allowed to take out a public Dutch health insurance if you are in the Netherlands for only.
If you cause an accident and someone is injured or if you damage someone's property, you are responsible for paying all the costs of the accident. You might, for example, break something in your rented room. Or, on a more serious note, you might cause a road accident. Accidents like these can be very expensive. You are therefore strongly advised to take out a good liability insurance policy, which will cover the costs in many cases.
Repatriation means returning to your home country. If anything (serious illness or accident) happens to you in The Netherlands, your insurance should cover the costs of repatriation of yourself (e.g. for treatment required in your home country), or having your parents travel to join you here. Repatriation is also covered for family member in the 1st and 2nd degree by death or very serious illness It would be wise to have an insurance policy covering these costs.
Be sure to extend your insurance in time. If your current insurance is not InsureToStudy and you want to profit the benefits of the ITS insurance you can easy change your insurance.
WhatsApp: +316 36264401
Phone: +3170 2051860
If you have a student job or a paid internship you are obliged to take out a Dutch basic healthcare insurance. If you already have an InsureToStudy insurance (or if you are willing to take out one), you can profit a very low priced Dutch basic healthcare insurance combination with Hollandzorg. Apply here for Hollandzorg.
Read more about the Dutch basic healthcare insurance.
Start your preparations early
The Fontys University of Applied Sciences has an agreement with the Dutch Immigration & Naturalisation Service (the ‘IND’) to apply for Entry Visas and Residence Permits on behalf of its students. The required procedure will be commenced before you travel to the Netherlands. Although the ‘IND’ generally processes applications within two-three weeks, we recommend that you start the process early, i.e. approximately three months before you plan to enter the Netherlands, as it may take some time for you to gather all of the required documentation. You will find more information in this brochure: Coming to study in the Netherlands.
Residence Permit (‘VVR’)
All those who enter the Netherlands with or without an Entry Visa (‘MVV’) and who wish to stay for a period of longer than three months, are obliged to apply for a ‘Verblijfsvergunning regulier’, or ‘VVR’ (a Residence Permit). Fontys Team International Students will send the application to the Dutch Immigration & Naturalisation Service (‘IND’) on your behalf. Your Residence Permit will be ready soon after your arrival in the Netherlands.
The Dutch immigration service (IND) will grant you a residence permit which is valid until three months after the expected end of your study program. In spite the expiry date on your residence permit card these additional 3 months are only valid after graduation and will be effective starting from your graduation date ( BA / MA) or final date of Exchange.
To enter the Netherlands for the purpose of studying, you may require a visa and/or a residence permit, depending on the following factors
- Your nationality, i.e. as stated in your passport.
- The duration of your stay, i.e. for less or more than three months.
- The purpose of your stay, i.e. we assume that you intend coming to the Netherlands to study, or for a preparatory year.
Entry Visa / Authorisation for Temporary Stay (‘MVV’)
All non-EU/EEA students entering the Netherlands will require an Entry Visa (‘MVV’), except nationals from Australia, Canada, Japan, Monaco, New Zealand, South Korea, the UK, the USA and Vatican City State. This Entry Visa is a sticker that is placed in your passport and is issued by the Dutch embassy or consulate in your country of origin.
Additional conditions for students of the following nationalities:
Nepal, Bangladesh, Pakistan, Cameroon and Nigeria.
Students of these nationalities have to be aware they have to transfer the full refundable amount of the living expenses to the bank account of Fontys. Proof by financial documents you have access to this amount will not be accepted.
If you are staying in the Netherlands for more than four months you will need to go to the city council and register as a new resident of the town where you are living. Registration regulations may vary from one council to another.
When registering with your local council, you are automatically issued a BSN. BSN is short for Burger Service Nummer, which translates as ‘citizen service number’. The BSN is equivalent to a social security number: a unique registration number for every citizen, used in contacts with any government service. Various people may ask for your BSN. If you have a job, your employer will need to know your BSN. When you open a bank account the bank will also ask for your BSN.
Some study departments arrange the appointment for international students. Please check with your study department if you need to make the appointment yourself or if they will arrange it for you.
Bring the following documents to the appointment
- A valid passport
- Original birth certificate or original legalised true copy of the birth certificate (not older than six months). If your birth certificate was not issued in the Dutch, English, French or German language, you will also need to submit a sworn translation. Additional stamps, from the government of the country which issued the birth certificate, might be required. In order to confirm which legalisation you are required to have, you must contact the Dutch Embassy or Consulate in your own country. Please check https://www.netherlandsandyou.nl to find details of your local Embassy or Consulate
- Proof of civil status only in case you are married, divorced or a widow(er). In Venlo it’s always necessary to bring a proof of civil status
- Rental agreement for your room in the Netherlands
- Declaration of acceptance by Fontys University of Applied Sciences
- Print of the approval letter of the Dutch Immigration Service (IND) if applicable
If you are going to change your address or move to another city do not forget to inform the municipality. If your study period ends and you want to leave the Netherlands, you have to deregister.
Note: The landlord of your room can ask you for proof of deregistration at the municipality as a condition to get your deposit back.
Extra information for students from China
Chinese students are required to bring the following documents in addition:
- Legalized notarized declaration* which includes family name, given names, date of birth, place of birth, name of father and name of mother and a notarized certified true copy of the document or documents on which the notary has based his statement regarding the birth and the data of the parents.
Documents that will be accepted:
- Hukou of the parents in which the birth of the child is registered and a declaration of the hospital which explicitly states that this statement can be used for the registration of the birth in the Hukou registry;
- A statement from the Public Security Bureau where the requested data prove out;
- Notarized certified copy of the updated and complete Hukou of the child itself.
This should be done as soon as possible, as the legalisation process can take a number of months.
Information about legalisation of foreign documents for use in the Netherlands.
If you want to work during your studies while staying in the Netherlands, there are some things to keep in mind.
Are you from the EU/EEA or Switzerland? If you are from the EU/EEA or Switzerland you are free to work without restrictions. You do not need a work permit and there are no restrictions regarding working hours.
Are you from outside Europe? If you are not from the EU/EEA or Switzerland, there are some restrictions if you want to work alongside your studies. You can either work for a maximum of 16 hours a week during the year, or you can work fulltime during the months of June, July and August, but only with a work permit.
Your employer has to apply for your work permit (Tewerkstellingsvergunning or short the TWV) at least 5 weeks prior to the start of your employment. The application is free of charge. You cannot apply for the permit yourself. The organization that issues work permits is called the Employee Insurance Agency (UWV). The work permit application must be accompanied by a copy of your residence permit for study purposes and a statement from your education institution confirming that you are enrolled as a student at that institution.
In the case of students seeking to work part-time alongside their studies, there is a simplified application procedure whereby the UWV does not have to perform all the checks stipulated in the Foreign Nationals Employment Act (Wet arbeid vreemdelingen, WAV). Employers are not always aware of this simplified procedure and may therefore be wary about applying for a work permit. There is no need for this, however.
This is the website (wwww.werk.nl) for your employer to apply for your work permit as a work student.
The Inspectorate SZW carries out inspections to check whether work permits were issued. If they were not issued this constitutes illegal employment, which is a violation of the Foreign Nationals Employment Act and punishable with severe fines for your employer and the risk for you to lose your residence permit.
Note: As soon as you have a (part-time) job, you are required to have a Dutch public health insurance
In addition to your studies, you are allowed to work in the Netherlands as a self employed individual, as long as you continue to meet the requirements for your residence permit for study. There is no limit to the amount of hours that you are allowed to work as a self employed individual. Also, you do not need a working permit (TWV).
You do need to register your company in the Dutch Chamber of Commerce (Kamer van Koophandel). You need to pay taxes yourself. Whether it is compulsory for you to take out Dutch public healthcare insurance depends on your situation. To find out, you can undergo a Wlz review carried out by the SVB.
The employer does not need to apply for a work permit for you. The employer must, however, be able to present an internship agreement to the Labour Inspectorate, upon request.
You are legally obliged to sign an internship agreement with your higher education institution and internship employer. We strongly advise you to use the standard internship agreement for non-EU-EEA students drawn up by Nuffic in consultation with the Dutch government.
student trainee agreement (three party contract)
Note: If you are doing an internship for which you are paid at least as much as the Dutch minimum wage, you are subject to compulsory insurance under the Wlz scheme. Check this explanation of the minimum wage. If you receive expenses this will also count as remuneration for your internship. Contact the SVB (Sociale Verzekeringsbank), which is the organisation that implements national insurance schemes in the Netherlands and start the Wlz assessment when you are in doubt.
Checklist arrival in the Netherlands
For all international students, EU and Non EU-students
Important documents / useful items
- Valid passport (including visa, if needed);
- Sufficient funds for the expenses that you will incur during the first month of your stay. You will need to take into account payment for your accommodation (including a security deposit) and your general living expenses;
- Medical records;
- Arrange health, liability and repatriation insurance (for EEA students);
- Important addresses and telephone numbers (e.g. contact numbers for Fontys, your accommodation, your country’s embassy, et cetera);
- The original diploma and certified copies diploma and grade list both in original language and translation (if applicable, joined by a translation made by a sworn translator);
- Arrange accommodation (only if you haven't applied for accommodation via Fontys);
- Proof of vaccination.
Important documents you will need to register at the City Hall
- Proof of civil status only in case you are married, divorced or a widow(er);
- Rental agreement for the room in the Netherlands;
- Copy of admission letter of Fontys University of Applied Sciences;
- Original birth certificate or original legalised true copy of the birth certificate (not older than six months) If your birth certificate was not issued in the Dutch, English, French or German language, you will also need to submit a sworn translation.
Additional stamps, from the government of the country which issued the birth certificate, might be required. In order to confirm which legalisation you are required to have, visit this website. Please check www.netherlandsandyou.nl to find details of your local Embassy or Consulate.
- Your passport, including a ‘Machtiging tot Voorlopig Verblijf’, or ‘MVV’ (an ‘Authorisation for Temporary Stay’) if you are a student hailing from a country for which an Entry Visa is required;
- Print of the approval letter of the Dutch Immigration Service (IND) (if you have applied for a Dutch residence permit STUDY);
- Print of your InsureToStudy insurance policy. Save the attached scan in your cell phone Please note: Fontys has arranged this student insurance on your behalf. InsureToStudy has sent you, beside the pre-policy, a link to pay the premium digitally. You have to pay for the insurance offered by InsureToStudy before your departure to the Netherlands. The Dutch Immigration Service requires a student insurance beside your residence permit for the Netherlands. The insurance card and the overview of the cover of the policy will be sent to your Dutch room address. The insurance company will contact you after your arrival in the Netherlands to ask your room address. Look at their website (downloads) for more information about the cover: https://www.insuretostudy.com/en/;
- Instructions to locate your country’s embassy/consulate.
- The Tuberculosis test referral form (if applicable). Please print it and fill in all data before you travel to the Netherlands;
Undergo a tuberculosis examination at the Municipal Health Service:
Your study department will arrange an appointment for you at the Municipal Health Service (GGD) or you have to do it yourself. Contact your study department first.
You must print, fill in and bring the Tuberculosis Examination Referral Form (you will receive this form attached to your final email from Visacare), completed as much as possible (Section A) and your passport to the appointment with the Municipal Health Service (GGD). Bring your ID.
The examination requirement does not apply to citizens originated in the following countries.
For students studying in Eindhoven : Immigranten en expats - GGD Brabant-Zuidoost (ggdbzo.nl)
|For students studying in Tilburg||For students studying in Venlo|
|Reitseplein 5 5037 AA Tilburg Zij-ingang - verdieping 5 088 368 7100 Ma t/m vr: 08:30 – 16:30 uur||GGD for TBC check: Oranjelaan 21, 6042 BA Roermond 088-1191716|
Legalized notarized declaration which includes family name, given names, date of birth, place of birth, name of father and name of mother and a notarized certified true copy of the document or documents on which the notary has based his statement regarding the birth and the data of the parents.
The following documents will be accepted:
- Hukou of the parents in which the birth of the child is registered;
- Declaration of the hospital which explicitly states that this statement can be used for the registration of the birth in the Hukou registry;
- A statement from the Public Security Bureau where the requested data prove out;
- Notarized certified copy of the updated and complete Hukou of the child itself.
This should be done as soon as possible, as the legalisation process can take a number of months.
Ready to study in Eindhoven?
Brainport Region Eindhoven: an international centre of science and technology
The region Eindhoven is located in the South-East of the Netherlands and is a top technology breeding ground for innovation and is home to world-class businesses, knowledge institutes and research institutions. This region is internationally known as Brainport Region; a European centre of science and technology. Eindhoven is a genuine student city, with a wide-ranging array of student facilities available.
Travelling in the Netherlands
The Netherlands has an extensive railway network and pretty much everybody owns a bike. Interested in ways to get around in your new city? We have put some information together to help you.
In the Netherlands public transport consists of trains, buses, trams and metros. Only Amsterdam and Rotterdam have (moderate) underground railway systems.
If you wish to travel by public transport, using an ‘OV-chipkaart’ (public transport chip card) is strongly advised.
Travelling with the 'OV-chipkaart'
The ‘OV-chipkaart’ is a means of payment for the Dutch public transport system. This smart card is the size of a bankcard and contains an invisible chip. The ‘OV-chipkaart’ can be loaded with credit in Euros, with which you can travel anywhere within the Netherlands, or with a travel product (subscription).
When you arrive in the Netherlands and if you are planning to utilise the public transport system, you will need to visit a public transport Service Desk, a vending machine at a railway station, or a tobacco or convenience store to purchase your ‘OV-chipkaart’.
- The anonymous ‘OV-chipkaart’ (blue card),
- The personalised ‘OV-chipkaart’ (yellow card).
If you are planning to utilise public transport frequently during your stay in the Netherlands, it is advised to purchase your own ‘OV-chipkaart’.
The Netherlands has an extensive railway network. Intercity trains run regularly between all Dutch cities. Local trains also stop at intermediate stations. On most trains, you can choose to travel by first or second class. Reservations for seats cannot be made on standard train services. If you do not like to use an 'OV-chipkaart', you may purchase one-use tickets from ticket vending machines at railway stations or online. However, check whether any special offers may apply.
Railway stations are generally located centrally. For further and detailed information regarding departure times and fares, please visit the Nederlandse Spoorwegen (Dutch Railways) website, or contact the Public Transport Travellers’ Information Line via the telephone number, +31900 9292 (EUR 0.70 per minute), which can only be called from within the Netherlands. Or visit the 9292 website.
Outlying villages in the Netherlands are all linked by bus services. All larger towns and cities also have their own extensive bus and/or tram networks and provide regular services. Bus and tram services do not offer separate classes of travel. Buses depart from busstops and close to the central railway stations.
Public transport card with discount for international students
Fontys UAS collaborates with Student Mobility to provide international students easy access to all forms of transport in the Netherlands. With Student Mobility you are able to receive a customized public transport card with special discounts for international students! You can use this card for train, tram, metro and bus.
Besides traveling by public transport you probably also want a bike. Student Mobility helps you to get the most suitable bike, leasing or buying.
In the Netherlands you need an OV-chipkaart to travel around with the train, tram, metro and bus. There are two possibilities offered by the NS (National Railway):
▪ An anonymous card without any discount
▪ A personal card, where you need a Dutch debit card and the buying process is written in Dutch
Both options are not ideal for international students. That is why Student Mobility created the “Student Mobility Card”, a custom-made OV-chipkaart for international students. You get the card for €15, - and can sign-up (optional) for services and discounts created for international students for a small monthly fee:
- 15% discount during off-peak hours on national railway (NS)
- A digital ISIC card, with the best discounts in the Netherlands and the rest of the world
- A customized application process for international students
- Automatic top-up option (no more topping op of balance)
- Travel data and customer service in the App
- Public transport bike (OV-fiets) and storage
You can reserve a card here, which includes the public transport card + the digital ISIC card. After confirmation the card will be sent to a (EU) postal address and in case there is a physical intro-event you can pick it up there.
Enjoy your stay in the Netherlands!
The Netherlands is perfect for cycling, as more than 100,000 kilometres of trails and road networks are available (including many cycle paths). The Netherlands has a nationwide network of cycle paths totalling approximately 30,000 kilometres in length.
Wherever using cycle paths is mandatory, this is indicated by a blue sign with a white bicycle symbol. Furthermore, cycle paths can be recognised by a red surface on which a white bicycle is printed. In any isolated locations without marked cycle paths, you may rest assured that drivers are generally very aware of cyclists.
Cycling to get around
One of the most common ways of moving around in the Netherlands is by bicycle. The Netherlands has more bicycles than people. Many people ride a bicycle and then take a train to travel to work or university, as you will see from the large numbers of bicycles parked at smaller railway stations. Larger railway stations have special bicycle parking garages. In the city centre, you will find places where you can park your bicycle. In some cases, such bicycle parking areas are guarded and in some locations, you will be obliged to pay a fee for parking your bicycle. In the centre, all of the guarded parking areas for bicycles are free of charge. It is important to ensure that you park your bicycle in an appropriate location, or you may return from a nice evening out and discover that your bicycle has been removed by the municipal services.
The mild climate, short distances and excellent cycling infrastructure make cycling in the Netherlands not only practical, but also fun! Cycling is a good way to discover the Netherlands. You can hire a bicycle and if you are travelling by rail, you can take your bicycle with you. Just do not forget to purchase a special ticket for your bicycle for the train journey. When you go to another city for a day, you can also opt for renting a NS OV-fiets on a train station.
In the southern part of the Netherlands, there is a multitude of challenging routes through hilly terrain, whereas in the western part of the Netherlands, you can cycle through the dunes. If you like mountain biking, there are also plenty of mountain biking routes in the Netherlands.
Getting a bicycle
Buying a new bicycle will cost between EUR 150 and EUR 500, whereas second-hand bicycles are readily available at much lower prices (e.g. as from approximately EUR 60). It is worth asking someone at the university to suggest a shop, to make enquiries at the ‘fietsenstalling’ (bicycle parking area) at the railway station and/or to regularly check the Notice Board at your university. For second-hand bicycles you can also check Facebook Marketplace or Marktplaats. You should be able to purchase a bicycle for a fair price. It is also important to purchase a good lock and/or chain for your bicycle. Some people secure their bicycles to immovable objects with steel chains to prevent theft. Please note that riding a bicycle without operational lights at night is illegal in the Netherlands, so make sure your bicycle has operational lights.
Instead of buying a bicycle, you can also opt for a subscription with Swapfiets, which includes repairs for a set rate a month.